Regular Fire Board Meeting - October 25, 2023

Regular Meeting for June 2023, July 2023 and August 2023 Administrative Assistant Marcarlo Roanhorse is assigned the task to follow-up and carryout the task of working with Navajo Nation Division of Community Development (DCD) and Velocity sales representative Micheal Todd. Currently, three water tenders have been delivered to Arizona and fire district personnel Jeremy Begay and Marcarlo Roanhorse have inspected the apparatuses to ensure they meet the safety specs. DCD has submitted an invoice for full payment in the amount of $1,485,717.20 to meet the Navajo Nation FY 2023 close out date of September 19, 2023. DCD will be responsible for obtaining the MSOs, the titles of the apparatus, and insurance coverage before donating the items to Ganado Fire District. The water tenders (3) will be ready for pickup by the end of the month. The mini pumpers (3) will be delivered to Arizona by mid-October. The ambulances (2) will be delivered to Arizona by December. The goal is to complete the full process and receive all apparatuses by January 2024. Board Member Joe expressed concern of the Navajo Nation coming back to Ganado Fire District to use the new fire apparatus, since they are responsible for obtaining the MSOs, the titles of the apparatus, and insurance coverage before donating the items to Ganado Fire District. Administrative Assistant Roanhorse reaffirmed that it’s the process that the Navajo Nation must follow prior to donating the assets to the fire district. Once the district receives the assets, they will belong to Ganado Fire District. Board Member Begay motion to accept the update on the Purchase of the new Fire Tenders, mini pumpers, and ambulances report provided by Administrative Assistant Roanhorse. Board Member Joe seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.

6. NEW BUSINESS a.

Discussion and possible action re: Approval of monthly Financial Report for June 2023 (FY 2023).

Board Member Begay motions to receive the monthly financial report for June 2023. Board Member Joe seconded the motion.

Administrative Assistant Roanhorse states the monthly financial reports for June 2023 (FY 2023) are completed and June reconciliations are completed for both the National Bank of Arizona account and the Bank of America Account but are lacking necessary reports that the board is required to review before approval of the financial reports. Apache County Treasurer’s office is aware of this issue and was supposed to send additional reports to the district, which the district has yet to receive. Apache County Treasurer’s office has gone through some transitions and currently has one staff training fiv e new staff. Board Clerk Etcitty makes alternative motion to table the monthly financial reports for June 2023 to the next regular meeting. Board Member Begay seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.

b. Discussion and possible action re: Approval of monthly Financial Report for July 2023 (FY 2024).

Board Member Begay motions to receive the monthly financial report for July 2023. Board Member Joe seconded the motion.

Administrative Assistant Roanhorse states there are no attachments available for review. The monthly financial reports for July 2023 (FY 2024) are completed and July reconciliations are completed for both the National Bank of Arizona account and the Bank of America Account but are lacking necessary reports that the board is required to review before approval of the financial reports. There were some identified missing transactions from the National Bank of Arizona account and expenses applied to the account that weren’t Ganado Fire District’s expense. Apache County Treasurer’s office is aware of this issue. They were supposed to send the additional missing reports, correct the identified missing transactions, and correct the journal entries that were miss posted to the Ganado Fire District account. To date, the district has yet to receive any updates or revised reports. Apache County Treasurer’s office has gone through