Regular Fire Board Meeting - September 20, 2023

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Ganado Fire District

Regular Fire Board Meeting

“ Protect life and property ”

Governing Board Members

Althea James, Fire Board Chairperson

Margaret Etcitty, Fire Board Clerk

LaVerne Joe, Fire Board Member

Esther Kirk, Fire Board Member

Shindina Begay, Fire Board Member

District Administrators

Dewayne Woodie, Fire Chief

Marcarlo Roanhorse, Administrative Assistant

Lennix Peshlakai, Ganado EMS/Fire Lieutenant

Jeremy Begay, Steamboat Fire Lieutenant

Evander Leonard, Klagetoh Fire Lieutenant

Shirlene Attson, Communication Supervisor

September 20, 2023

Location: Ganado Fire Station 1

Call meeting

to order

Roll Call

Ms. LaVerne Joe

Fire Board Member

Mrs. Esther Kirk

Fire Board Member

Ms. Shindina Begay

Fire Board Member

Mrs. Margaret Etcitty

Fire Board Clerk

Ms. Althea James

Fire Board Chairperson

Agenda Item #3

TO:

Governing Board Members

FROM:

Dewayne Woodie, Fire Chief

SUBJECT:

Approval of Agenda

DATE:

September 16, 2023

Attached is the proposed agenda for the regular board meeting September 20, 2023, for your review and approval.

STAFF RECOMMENDATION: Administrative Assistant prepared consistent with recommended format from the Arizona Fire District Association statutory course.

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to approve the September 20, 2023, regular board meeting agenda.

Regular Meeting for June 2023, July 2023 and August 2023

GANADO FIRE DISTRICT _

P.O. BOX 718

GANADO, ARIZONA 86505

(928) 755-3424 FAX: (928) 755-6330

ESTABLISHED 1982

NOTICE OF MEETING THE BOARD OF DIRECTORS FOR THE GANADO FIRE DISTRICT

WILL HOLD A REGULAR MEETING ON WEDNESDAY, SEPTEMBER 20, 2023, AT 6:00 P.M. AT GANADO FIRE STATION #1, 21 CEDAR HILLS DRIVE, GANADO, ARIZONA 86505

DUE TO COVID VIRUS CONCERNS, PARTICIPATION BY THE PUBLIC WILL BE LIMITED TO ATTENANCE VIA TELECONFERENE.

MEMEBERS OF THE PUBLIC MAY JOIN THE TELECONFERENCE BY FOLLWING THE INSTRUCTIONS BELEOW: Join Zoom Meeting https://us02web.zoom.us/j/81900455486?pwd=SXBORUE0aWlzQm45WVpVb1lOcEFjQT09

Meeting ID: 819 0045 5486 Passcode: 3424 One tap mobile

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The Fire Board of the Ganado Fire District will meet in regular session on Wednesday, September 20, 2023 at 6:00 P.M. The Board may vote to go into executive session on any agenda item, pursuant to A.R.S. § 38-431.03(A)(3) for legal advice with the district’s attorney on matters as set forth in the agenda item. The following topics and any variable thereto, will be subject to Board consideration, discussion, approval or other actions.

AGENDA

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

CONSENT AGENDA a.

APPROVAL OF MINUTES i. Regular Board Meeting minutes on June 26, 2023

5. REPORTS AND CORRESPONDENCE a.

Fire Chief’s Report – Activities for June 2023 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent)

Regular Meeting for June 2023, July 2023 and August 2023

iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications) b. Fire Chief’s Report – Activities for July 2023 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent) iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications) c. Fire Chief’s Report – Activities for August 2023 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent) iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications) d. Update on the Purchase of the new Fire Tenders, mini pumpers, and ambulances. NEW BUSINESS a. Discussion and possible action re: Approval of monthly Financial Report for June 2023 (FY 2023). b. Discussion and possible action re: Approval of monthly Financial Report for July 2023 (FY 2024). c. Discussion and possible action re: Approval of monthly Financial Report for August 2023 (FY 2024). 7. CALL TO THE PUBLIC: Consideration and discussion of concerns and comments from the public. Those wishing to address the Ganado Fire District Board need not request permission in advance. The Fire District Board is not permitted to discuss or take action on any items raised in the call to the public. However, individual Board members my be permitted to respond to criticism directed to them. Otherwise, the Board may direct that staff review the matter or that the matter be placed on a future agenda item. The Fire District Board cannot discuss or take legal action on any issue raised during the call to the Public due to restriction of the Open Meeting Law. 6.

ADJOURNMENT

Notice of Regular Meeting (Agenda) dated and posted September 19, 2023 , at 4:00 PM , local time. Approved By: Dewayne Woodie, Fire Chief Posted By: Marcarlo Roanhorse, Administrative Assistant

Consent Agenda

Agenda Item #4.A

TO:

Governing Board Members

FROM:

Dewayne Woodie, Fire Chief

SUBJECT:

Consent Agenda – Approval of Minutes

DATE:

September 16, 2023

Attached are the draft minutes for the regular board meeting minutes on June 26, 2023, for your review and approval.

STAFF RECOMMENDATION: Administrative Assistant prepared consistent with past practice.

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to approve the regular board meeting minutes of June 26, 2023.

GANADO FIRE DISTRICT _

P.O. BOX 718

GANADO, ARIZONA 86505

(928) 755-3424 FAX: (928) 755-6330

ESTABLISHED 1982

NOTICE OF PUBLIC MEETINGS OF THE BOARD OF DIRECTORS

PURSUANT TO A.R.S. 38-431.02 NOTICE IS GIVEN TO THE BOARD OF DIRECTORS OF THE GANADO FIRE DISTRICT BOARD AND TO THE GENERAL PUBLIC THAT THE BOARD WILL HOLD A MEETING OPEN TO THE PUBLIC ON June 26, 2023 BEGINNING AT 6:00 P.M. MDT AT THE GANADO FIRE STATION, GANADO, ARIZONA . * THE BOARD OF DIRECTORS MAY VOTE TO DISCUSS THIS MATTER IN EXECUTIVE SESSION PURSUANT TO A.R.S. 38-431-03. THE NAME OF THE INDIVIDUALS INVOLVED MAY BE OBTAINED FROM THE FIRE CHIEF’S OFFICE.

BOARD MEMBERS OF THE FIRE DISTRICT MAY ATTEND EITHER IN PERSON OR, WHEN NECESSARY, BY TELEPHONE, VIDEO CONFERENCEING.

Join Zoom Meeting https://us02web.zoom.us/j/81900455486?pwd=SXBORUE0aWlzQm45WVpVb1lOcEFjQT09

Meeting ID: 819 0045 5486 Passcode: 3424 One tap mobile

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Meeting Minutes

1. CALL TO ORDER at 6:34 by Margaret Etcitty.

2. ROLL CALL Present: Laverne Joe, Esther Kirk, Shindina Begay, and Margaret Etcitty

3. PLEDGE OF ALLEGIANCE/MOMENT OF SILENCE Lead by Chief Dewayne Woodie.

4. CALL TO THE PUBLIC: Consideration of concerns and comments from the public. Those wishing to address the Board are required to fill out a Request to Address the Board Form and Sign the Attendance Sign-In Sheet. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter or to scheduling the matter for further consideration and decision later date. None.

5. APPROVAL OF AGENDA Motion made to approve the agenda by Esther Kirk and seconded by Laverne Joe

6. CONSENT AGENDA Review, Discussion, and Possible Action to Approve the Consent Agenda. (Documentation concerning the matters on the Consent Agenda may be reviewed at the District Office. Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed as a regular agenda item, upon the request of any

Posted on this 23 rd day of June 2023 at 4:00 P.M. MDT by Mr. Marcarlo Roanhorse, Admin. Assistant

Board members.) Motion made to approve Consent Agenda by Laverne Joe and seconded by Shindina Begay with highlight of Fire Chief Report by Chief Dewayne Woodie. Fire Chief Dwayne Woodie provided a verbal highlighted report of the Fire Chiefs Report. Voice Vote 5-0-0. Althea James became present at 6:44pm. Margaret Etcitty gave the chair back to Althea James. a. Approval of Previous Regular & Special Board Meeting Minutes i. Regular Board Meeting minutes on May 24, 2023 b. Approval of Fire Chief Reports i. May 2023 Fire Chief Report – Fire Chief Woodie c. Approval of Monthly Financial and Budget Reports i. May 2023 Financial and Budget Report – Administrative Assistant Mr. Roanhorse 7. NEW BUSINESS a. Discuss and possible action to approve FY’ 2023 -24 Proposed Expenditure Budget. Motion to approve by Laverne Joe and seconded by Margaret Etcitty Voice Vote 5-0-0 8. DATE AND TIME OF NEXT MEETING a. July 19, 2023, at Ganado Fire Station One and/or ZOOM at 6:00 PM MDT (Subject to Change) b. Alternate Date: July 26, 2023, at Ganado Fire Station One and/or ZOOM at 6:00 PM MDT (Subject to Change)

9. FUTURE AGENDA ITEMS This provides an opportunity for the Board to direct staff to include items on future agendas for further consideration and decision later date or to further study a matter. None

10. BENEDICTION BY INVITATION Respectfully provided by Althea James.

11. ADJOURNMENT Motion made to adjourn regular meeting by Laverne Joe and seconded by Margaret Etcitty Voice Vote 5-0-0. Althea James adjourned the meeting @ 6:53pm DATED this _23 rd day_ of ___June___, __2023__ NAME OF DISTRICT: __ Ganado Fire District __ BY: __ Dewayne Woodie, Fire Chief __

Regular Meeting Minutes Respectfully submitted by Mr. Marcarlo Roanhorse, Administrative Assistant.

Posted on this 23 rd day of June 2023 at 4:00 P.M. MDT by Mr. Marcarlo Roanhorse, Admin. Assistant

Reports and

Correspondence

Agenda Item #5.A

TO:

Governing Board Members

FROM:

Dewayne Woodie, Fire Chief

SUBJECT:

Fire Chief’s Report – June 2023

DATE:

September 16, 2023

Attached is the Fire Chief’s report for the month of June 2023. Fire Chief Dewayne Woodie will summarize the operational activities for the month of June 2023.

STAFF RECOMMENDATION: N/A

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to accept the Fire Chief’s monthly report.

Fire Chief Monthly Report – June 2023

_ GANADO FIRE DISTRICT _ P.O. BOX 718 GANADO, ARIZONA (928) 755-3424 FAX: (520) 755-6330

Fire Chief Monthly Report June 2023

REPORT SUMMARY A. PERSONNEL

1. Monthly Call (Exhibit A) and Training Attendances

DEP’T

PERSONNEL

CAREER

PART-TIME

VOLUNTEER CALL

VOLUME

IN-HOUSE

TRAINING HOURS

OUTSIDE

TRAINING HOURS

X X X X X

Dewayne Woodie, Fire Chief/EMT-B

0/0

0 0 0 0 0 0 0 0 0 0 0

ADMIN

Marcarlo Roanhorse, Administrator Assistant/EMT-B

NA NA

Shirlene Attson, Communication Supervisor

0 0 0 0

0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0

Harriett Begay, Dispatcher Dionna Lee, Dispatcher Jennifer Yazzie, Dispatcher

DISPATCH

STATION ONE (Ganado Station) Lennix Peshlakai, Fire/EMS Lieutenant/EMT-B

X X

39 37

Johnavan Wagoner, Firefighter II Latasha Lee, Firefighter II/EMT-B Chantel Cook, Firefighter II/AEMT

X X X

1 0 0

Brendan A. James, Explorer STATION TWO (Steamboat Station) Jeremy Begay, Fire Lieutenant/EMT-B STATION THREE (Klagetoh Station) Evander R. Leonard, Fire Lieutenant/EMT-B Marcarlo Roanhorse, Firefighter II/EMT-B

OPERATION

0/0

0/0 0/0

0 0

R = Reserve

M = Medical Leave

RC = Recruit

B. Employment Separation 1. None

C. INCIDENTS (Non-Urgent and Urgent): 1. Exhibit B shows each month and End of the Year Statistics of Incidents for Ganado Fire, NN Law Enforcement, and Community Training: a. Ganado Fire District (GFD) Incidents 1. 111 for the month of June 2023 2. 606 for the end of the Year 2023 b. Navajo Nation Law Enforcement (NNLE) Incidents 1. 24 Call Taking for the month of June 2023

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Fire Chief Monthly Report – June 2023

170 for the end of the Year 2023

c. Community Training 1.

May 1,2023 (9am to 4pm): Monthly ASHI CPR/AED and Basic First Aid Training at the Ganado Fire Station for the public. Three students completed and passed the training. 2. May 8, 2023 (9am to 1pm): Monthly Fire Safety and Extinguishing Training at the Ganado Fire Station for the public. Three students completed and passed the training. 3. May 22, 2023 (9am to 4pm): Scheduled ASHI

CPR/AED and Basic First Aid Training for the Ganado and Dilkon Social Services Department. There were 10 participants and passed the training. 2. Exhibit C shows the summary of the different types of Incidents for each month and end of the Year 2023.

D. ACCOMPLISHMENTS: 1. FIRE DISTRICT

a. 06-01-2023: Lt. Peshlakai completed and passed his EMT Basic Refresher Class. He is recertified for the next two years. b. 05-24-2023: Regular Monthly Governing Board Meeting at the Ganado Fire Station Training Room.

E. MAINTENANCE

1. Ganado Fire Station - Lt. Peshlakai is the custodian for Station 1 Building and Apparatus: a. Utility 10 was pulled out of service problems with the Automatic Transmission. b. Tanker 10 was pulled out of service for PTO (Power Take Off) gear issues not engaging. c. Rescue 11 was pulled out of services for hard start relating to the distributor system. d. Attack 10 - Out of service for poor engine performance and determine needs a new engine. 2. Steamboat Fire Station - Lt. Begay is the custodian for Station 2 Building and Apparatus: a. Attack 20 is assigned to Steamboat Fire Station. 3. Klagetoh Fire Station – Lt. Leonard is the custodian for Station 3 Building and Apparatus: a. Utility 11 with a portable slide-in suppression unit has been assigned to Klagetoh Fire Station.

F. TRAINING for FIRE, EMS, and DISPATCH 1. In-house Fire/EMS Training:

a. May 2023 – Operational Personnel do weekly online training through Vector Solutions Software.

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Fire Chief Monthly Report – June 2023

G. ANNOUNCEMENTS ( Community Training/Presentation and Notification): 1. The next ASHI CPR and First Aid Training is scheduled for August 7 th , 2023, from 9am to 4pm (6 hours training). 2. The next Fire Safety and Extinguisher Training is scheduled for August 14 th , 2023, from 9am to 1pm (4 hours training).

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Agenda Item #5.B

TO:

Governing Board Members

FROM:

Dewayne Woodie, Fire Chief

SUBJECT:

Fire Chief’s Report – June 2023

DATE:

September 16, 2023

Attached is the Fire Chief’s report for the month of July 2023. Fire Chief Dewayne Woodie will summarize the operational activities for the month of July 2023.

STAFF RECOMMENDATION: N/A

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to accept the Fire Chief’s monthly report.

Fire Chief Monthly Report – July 2023

_ GANADO FIRE DISTRICT _ P.O. BOX 718 GANADO, ARIZONA (928) 755-3424 FAX: (520) 755-6330

Fire Chief Monthly Report July 2023

REPORT SUMMARY A. PERSONNEL

1. Monthly Call (Exhibit A) and Training Attendances

DEP’T

PERSONNEL

CAREER

PART-TIME

VOLUNTEER CALL

VOLUME

IN-HOUSE

TRAINING HOURS

OUTSIDE

TRAINING HOURS

X X X X X

Dewayne Woodie, Fire Chief/EMT-B

0/0

0 0 0 0 0 0 0 0 0 0 0

ADMIN

Marcarlo Roanhorse, Administrator Assistant/EMT-B

NA NA

Shirlene Attson, Communication Supervisor

0 0 0 0

0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0

Harriett Begay, Dispatcher Dionna Lee, Dispatcher Jennifer Yazzie, Dispatcher

DISPATCH

STATION ONE (Ganado Station) Lennix Peshlakai, Fire/EMS Lieutenant/EMT-B

X X

45 36

Johnavan Wagoner, Firefighter II Latasha Lee, Firefighter II/EMT-B Chantel Cook, Firefighter II/AEMT

X X X

0 0 0

OPERATION

0/0

0/0 0/0

0 0

R = Reserve

M = Medical Leave

RC = Recruit

B. Employment Separation 1. None

C. INCIDENTS (Non-Urgent and Urgent): 1. Exhibit B shows each month and End of the Year Statistics of Incidents for Ganado Fire, NN Law Enforcement, and Community Training: a. Ganado Fire District (GFD) Incidents 1. 129 for the month of July 2023 2. 735 for the end of the Year 2023 b. Navajo Nation Law Enforcement (NNLE) Incidents 1. 29 Call Taking for the month of July 2023

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Fire Chief Monthly Report – July 2023

199 for the end of the Year 2023

c. Community Training 1.

July 10,2023 (9am to 4pm): Monthly ASHI CPR/AED and Basic First Aid Training at the Ganado Fire Station for the public. Nine (9) students completed and passed the training. 2. July 17, 2023 (9am to 1pm): Monthly Fire Safety and Extinguishing Training at the Ganado Fire Station for the public. 3. July 20, 2023 (9am to 2pm): Fire Safety and Extinguisher Training at Many Farms Community School for 15 of their employees. 4. July 28, 2023 (9am to 4pm): ASHI CPR/AED and Basic

First Aid Training for the Rocky Ridge Community School. There were 12 participants that passed the training. 2. Exhibit C shows the summary of the different types of Incidents for each month and end of the Year 2023.

D. ACCOMPLISHMENTS: 1. FIRE DISTRICT

a. July 12-13, 2023: The following Board Members and Personnel attended the 2023 Summer Arizona Fire District Association (AFDA) Leadership Conference in Glendale, AZ. 1. Althea James, Board Chairperson 2. Margaret Etcitty, Board Clerk 3. LaVerne Joe, Board Member 4. Shindina Begay, Board Member 5. Marcarlo Roanhorse, Admin Assistant 6. Lennix Peshlakai, Fire/EMS Lieutenant

E. MAINTENANCE

1. Ganado Fire Station - Lt. Peshlakai is the custodian for Station 1 Building and Apparatus: a. Apparatus assigned to Station One: 1. Staff One (2000 2500 Suburban) 2. Utility 20 (2007 3500 Pickup Truck) 3. Brush 10 (1995 H1 Hummer) 4. Attack 10 (Type 6 Fire Truck) 5. Rescue 10 (2002 Ford Ambulance Unit) b. Apparatus pulled out of service: 1. Utility 10: Problems with the Automatic Transmission. 2. Tanker 10: PTO (Power Take-Off) gear not engaging. 3. Rescue 11: Hard start relating to the distributor system. 4. Attack 10: Engine failure and needs a new engine. 5. Tanker 12: Transmission Failure.

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Fire Chief Monthly Report – July 2023

2. Steamboat Fire Station - Lt. Begay is the custodian for Station 2 Building and Apparatus: a. Attack 20 is assigned to Steamboat Fire Station. 3. Klagetoh Fire Station – Lt. Leonard is the custodian for Station 3 Building and Apparatus: a. Utility 11 with a portable slide-in suppression unit has been assigned to Klagetoh Fire Station.

F. TRAINING for FIRE, EMS, and DISPATCH 1. In-house Fire/EMS Training:

a. July 2023 – Operational Personnel do weekly online training through Vector Solutions Software.

G. ANNOUNCEMENTS ( Community Training/Presentation and Notification): 1. The next ASHI CPR and First Aid Training is scheduled for September 9 th , 2023, from 9am to 4pm (6 hours training). 2. The next Fire Safety and Extinguisher Training is scheduled for September 18 th , 2023, from 9am to 1pm (4 hours training). 3. Just Move It (JMI) Event at the following locations: a. September 12 th , 2023 @ 4pm - Steamboat Chapter House b. September 19 th , 2023 @ 4pm – Klagetoh Chapter House 4. ASHI Basic Life Support (BLS) on September 5 th , 2023, from 8am to 3pm at the Ganado Fire Station Training Room.

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Agenda Item #5.C

TO:

Governing Board Members

FROM:

Dewayne Woodie, Fire Chief

SUBJECT:

Fire Chief’s Report – August 2023

DATE:

September 16, 2023

Attached is the Fire Chief’s report for the month of August 2023. Fire Chief Dewayne Woodie will summarize the operational activities for the month of August 2023.

STAFF RECOMMENDATION: N/A

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to accept the Fire Chief’s monthly report.

Fire Chief Monthly Report – August 2023

_ GANADO FIRE DISTRICT _ P.O. BOX 718 GANADO, ARIZONA (928) 755-3424 FAX: (520) 755-6330

Fire Chief Monthly Report August 2023

REPORT SUMMARY A. PERSONNEL

1. Monthly Call (Exhibit A) and Training Attendances

DEP’T

PERSONNEL

CAREER

PART-TIME

VOLUNTEER CALL

VOLUME

IN-HOUSE

TRAINING HOURS

OUTSIDE

TRAINING HOURS

X X X X X

Dewayne Woodie, Fire Chief/EMT-B

0/0

0 0 0 0 0 0 0 0 0 0 0

ADMIN

Marcarlo Roanhorse, Administrator Assistant/EMT-B

NA NA

Shirlene Attson, Communication Supervisor

0 0 0 0

0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0

Harriett Begay, Dispatcher Dionna Lee, Dispatcher Jennifer Yazzie, Dispatcher

DISPATCH

STATION ONE (Ganado Station) Lennix Peshlakai, Fire/EMS Lieutenant/EMT-B

X X

33 28

Johnavan Wagoner, Firefighter II Latasha Lee, Firefighter II/EMT-B Chantel Cook, Firefighter II/AEMT

X X X

0 0 0

OPERATION

0/0

0/0 0/0

0 0

R = Reserve

M = Medical Leave

RC = Recruit

B. Employment Separation 1. None

C. INCIDENTS (Non-Urgent and Urgent): 1. Exhibit B shows each month and End of the Year Statistics of Incidents for Ganado Fire, NN Law Enforcement, and Community Training: a. Ganado Fire District (GFD) Incidents 1. 101 for the month of August 2023 2. 836 for the end of the Year 2023

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Fire Chief Monthly Report – August 2023

b. Navajo Nation Law Enforcement (NNLE) Incidents 1.

29 Call Taking for the month of August 2023228 for the end of the Year 2023

c. Community Training 1.

August 1, 2023 (9am to 4pm): ASHI CPR/AED and Basic First Aid Training for the Cottonwood Day School employees. There were 21 participants that passed the training. 2. August 7, 2023 (9am to 4pm): Monthly ASHI CPR/AED and Basic First Aid Training at the Ganado Fire Station for the public. Three (3) students completed and passed the training. 3. August 14, 2023 (9am to 1pm): Monthly Fire Safety and Extinguishing Training at the Ganado Fire Station for the public. There were two (2) participants that passed the training. 4.

August 15, 2023 (9am to 4pm): ASHI CPR/AED and Basic First Aid Training for Canyon De Chelly National Park Service employees. There were 12 participants that passed the training. 2. Exhibit C shows the summary of the different types of Incidents for each month and end of the Year 2023.

D. ACCOMPLISHMENTS: 1. FIRE DISTRICT

a. August 14-16, 2023: Lt. Jeremy Begay attended and completed the Arizona approved EMT-Basic Refresher Training. Lt. Begay is recertified as a Arizona EMT-Basic for two years.

E. MAINTENANCE

1. Ganado Fire Station - Lt. Peshlakai is the custodian for Station 1 Building and Apparatus: a. Apparatus assigned to Station One: 1. Staff One (2000 2500 Suburban) 2. Utility 20 (2007 3500 Pickup Truck) 3. Brush 10 (1995 H1 Hummer) 4. Attack 10 (Type 6 Fire Truck) 5. Rescue 10 (2002 Ford Ambulance Unit) b. Apparatus that are out of service: 1. Utility 10: Problems with the Automatic Transmission. 2. Tanker 10: PTO (Power Take-Off) gear not engaging. 3. Rescue 11: Hard start relating to the distributor system. 4. Attack 10: Engine failure and needs a new engine. 5. Tanker 12: Transmission Failure.

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Fire Chief Monthly Report – August 2023

F. TRAINING for FIRE, EMS, and DISPATCH 1. In-house Fire/EMS Training:

a. August 2023 – Operational Personnel do weekly online training through Vector Solutions Software.

G. ANNOUNCEMENTS ( Community Training/Presentation and Notification): 1. The next ASHI CPR and First Aid Training is scheduled for October 2 nd , 2023, from 9am to 4pm (6 hours training). 2. The next Fire Safety and Extinguisher Training is scheduled for October 9 th , 2023, from 9am to 1pm (4 hours training). 3. “2023 National Fire Prevention Week” is scheduled for October 8-14, 2023.

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Begay, Jeremy Personnel EXHIBIT A

2023 Personnel Run Tally

Jan Feb Mar

Apr

May Jun Jul

Aug Sept

Oct

Nov Dec YTD

0052

208

Cook, Chantel

0095

Lee. Latash

0093

Leonard, Evander

0054

271

Peshlakai, Lennix

0048

262

Roanhorse, Marcarlo

0078

Wagoner, Johnavan

0066

245

Woodie, Dewayne

0036

James, Brendan Explr 1

0111

Explorer 2 Explorer 3

M. Roanhorse Rct.1

P. Slim Rct.2

Recruit 3

Communications Attson, Shirlene

0002

Begay, Harriet

0101

Lee, Dionna

0112

Hobbs, Jennifer

0115

Total for the Month Top for the Month

135

128

148

89 24

133

155

163

123

0 0

1074

291

EXHIBIT B

Ganado Fire District Monthly Statistics

Year 2018

Jan Feb Mar

Apr

May Jun Jul

Aug Sept

Oct

Nov Dec YTD

107

98 109 112 152 149 132 143 110 138 107 153

1510

2019 149 192 103 112 127 110 157 144 107 118 125 126 1570 2020 117 90 91 96 107 114 109 97 113 114 98 101 1247 2021 108 77 93 97 102 95 83 77 79 94 70 104 1079 2022 93 83 91 72 96 106 94 110 84 127 87 72 1115 2023 113 93 109 73 107 111 129 101 836

Navajo Nation Police Monthly Statistics

Year 2018 2019 2020 2021 2022 2023

Jan Feb Mar

Apr

May Jun Jul

Aug Sept

Oct

Nov Dec YTD

47 61 45 50 34 35

61 45 46 31 37 23

49 44 45 41 45 30

50 52 44 41 37 23

59 46 63 42 47 35

67 53 39 36 48 24

48 43 46 35 47 29

59 51 44 29 42 29

47 36 45 39 41

67 40 35 33 31

37 35 40 22 24

32 44 41 33 36

623 550 533 432 469 228

EXHABIT C

2023 Monthly Run Tally

Call Description

Jan Feb Mar

Apr

May Jun Jul

Aug Sept

Oct

Nov Dec YTD

Animal Rescue

EMS Standby

EMS, Medical Assistance

130

EMS, Medical Assistance (Med4)

EMS, MVA pedesterian

EMS, MVA w/animal

EMS, MVA w/Death

EMS, MVA w/Injuries

EMS, MVA w/o Injuries

Escort

Fire Safety & Extinguishrt Training

Fire Training

Fire, Alarm Activated

Fire, Commerical

Fire, Rubbish

Fire, Smoke Odor

Fire, Smoke Showing

Fire, Structure - Residential

Fire, Vehicle

Fire, Wildland

First Aid & CPR Training

Gas Emergency

Inspections

Intergovernmental Meeting

Message Delivery

Motorist Assitance

Mutual Aid

Other

111

Presentations

Relay

Search & Rescue

Traffic Control

Training Travel

Vehicle Lockout

102

Welfare Check

Totals

113

109

107

111

129

101

836

Agenda Item #5.D

TO:

Governing Board Members

FROM:

Marcarlo Roanhorse, Administrative Assistant

APPROVED BY:

Dewayne Woodie, Fire Chief

SUBJECT:

Update on Purchase of Apparatuses

DATE:

September 17, 2023

Administrative Assistant Marcarlo Roanhorse is assigned the task to follow-up and carryout the task of working with Navajo Nation Division of Community Development (DCD) and Velocity sales representative Micheal Todd. Currently, three water tenders have been delivered to Arizona and fire district personnel Jeremy Begay and Marcarlo Roanhorse have inspected the apparatuses to ensure they meet the safety specs. DCD has submitted invoice for full payment in the amount of $1,634,860.23 to meet the Navajo Nation FY 2023 close out date of September 19, 2023. DCD will be responsible for obtaining the MSOs, the titles of the apparatus, and insurance coverage before donating the items to Ganado Fire District. The water tenders (3) will be ready for pickup by the end of the month. The mini pumpers (3) will be delivered to Arizona by mid October. The ambulances (2) will be delivered to Arizona by December. The goal is to complete the full process and receive all apparatuses by January 2024. Administrative Assistant Marcarlo Roanhorse will provide a summarized update to the board members. STAFF RECOMMENDATION: Staff recommend the support of the board for any administrative tasks to ensure a smooth transaction of receiving these items. Receiving the donations will serve the role of allowing for a quicker response and having a reliable fleet for the next 10 to 15 years. Extend your expressed gratitude to the 24 th Navajo Nation Council, the 25 th Navajo Nation Council, Honorable Council Delegate Vince James, Honorable Navajo Nation President Buu Nygren, Honorable Former Navajo Nation President Jonathan Nez, the local chapters, DCD staff and district personnel.

LEGAL REVIEW: N/A

FINANCIAL IMPACT: The purchase of eight emergency response apparatus will be at the expense of the Navajo Nation. DCD will insure the apparatus for a year. GFD will be required to purchase equipment to supply all eight apparatus.

SUGGESTED MOTION: I move to accept the purchase of apparatus update report.

Ganado Fire District

New Business

Agenda Item #6. A

TO:

Governing Board Members

FROM:

Marcarlo Roanhorse, Administrative Assistant

APPROVED BY:

Dewayne Woodie, Fire Chief

SUBJECT:

June 2023 – Monthly Financial Report

DATE:

September 16, 2023

No attachments are available for review. The monthly financial reports for June 2023 (FY 2023) are completed and June reconciliations are completed for both the National Bank of Arizona account and the Bank of America Account but are lacking necessary reports that the board is required to review before approval of the financial reports. Apache County Treasurer’s office is aware of this issue and was supposed to send additional reports to the district, which the district has yet to receive. Apache County Treasurer’s office has gone through some transitions and currently has one staff training five new staff.

STAFF RECOMMENDATION: Staff recommends tabling the financial reports for June 2023 until all reports have been received by the district administrative assistant and have been added to the board’s board packet.

LEGAL REVIEW: N/A

FINANCIAL IMPACT: N/A

SUGGESTED MOTION: I move to table the financial reports for June 2023 to next regular board meeting.

Agenda Item #6. B

TO:

Governing Board Members

FROM:

Marcarlo Roanhorse, Administrative Assistant

APPROVED BY:

Dewayne Woodie, Fire Chief

SUBJECT:

July 2023 – Monthly Financial Report

DATE:

September 16, 2023

No attachments are available for review. The monthly financial reports for July 2023 (FY 2024) are completed and July reconciliations are completed for both the National Bank of Arizona account and the Bank of America Account but are lacking necessary reports that the board is required to review before approval of the financial reports. There were some identified missing transactions from the National Bank of Arizona account and expenses applied to the account that weren’t Ganado Fire District’s expense. Apache County Treasurer’s office is aware of this issue. They were supposed to send the additional missing reports, correct the identified missing transactions and corrected the journal entries that were miss posted to the Ganado Fire District account. To date, the district has yet to receive any updates or revised reports. Apache County Treasurer’s office has gone through some transitions and currently has one staff training five new staff.

STAFF RECOMMENDATION: Staff recommends tabling the financial reports for July 2023 until all reports have been received by the district administrative assistant and have been added to the board’s board packet.

LEGAL REVIEW: N/A

FINANCIAL IMPACT: N/A

SUGGESTED MOTION: I move to table the financial reports for July 2023 to next regular board meeting.

Agenda Item #6. C

TO:

Governing Board Members

FROM:

Marcarlo Roanhorse, Administrative Assistant

APPROVED BY:

Dewayne Woodie, Fire Chief

SUBJECT:

August 2023 – Monthly Financial Report

DATE:

September 19, 2023

No attachments are available for review. The monthly financial reports for August 2023 are not completed and August 2023 reconciliations are pending for the National Bank of Arizona account. Apache County Treasurer’s Office normally sends out the reports on the 7th of each month. To date, the reports have not been sent from the county and emails were sent to them requesting for the reports. The Bank of America account is reconciliation is completed and ready for review. Apache County Treasurer’s office has gone through some transitions and currently has one staff training five new staff.

STAFF RECOMMENDATION: Staff recommends tabling the financial reports for August 2023 until all reports have been received by the district administrative assistant and have been added to the board’s board packet.

LEGAL REVIEW: N/A

FINANCIAL IMPACT: N/A

SUGGESTED MOTION: I move to table the financial reports for August 2023 to next regular board meeting.

Call to the

public

Adjournment

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