Regular Fire Board Meeting - October 25, 2023

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Regular Fire Board Meeting - October 25, 20231
1. Call Meeting to Order2
2. Roll Call3
3. Approval of Agenda4
Regular Board Meeting Agenda for October 25, 20235
4. Consent Agenda7
A. Previous Meeting Minutes8
Regular Fire Board Meeting Minutes September 20, 20239
5. Reports and Corresponsence13
A. Fire Chief Report for September 202314
B. Communication barrier with Apache County Treasurer's Office and Ganado Fire District Report21
C. Fire Apparatus Purchase Update22
6. Old Business45
A. Discussion and possible action re: Approval of monthly Financial Reports for June 2023 (FY 2023)46
1. June 2023 Profit & Loss47
2. June 2023 Profit & Loss Budget vs. Actual50
3. FY 2022-2023 Profit & Loss Budget vs. Actual58
4. ACT June 2023 Reconciliation Summary188
5. ACT June 2023 Reconciliation Detail189
7. 602 Redeemed Warrants from Jun 1 2023 to Jun 30 2023 (1)193
7. 602 Redeemed Warrants from Jun 1 2023 to Jun 30 2023 (2)194
8. Receipt Ganado FD -16356.23 06.06.2023195
9. Receipt 06-29-2023-cdavis-008376196
10. Receipt 06-29-2023-cdavis-008379197
11. Receipt 06-29-2023-cdavis-008417198
12. ACT June 2023 FDAT 2nd199
13. BofA June 2023 Reconciliation Summary200
14. BofA June 2023 Reconciliation Detail201
15. BofA Bank Statement June 2023205
16. June 2023 Forecast211
17. Email to ACT Inacurate JE216
B. Discussion and possible action re: Approval of monthly Financial Report for July 2023 (FY 2024)217
1. July 2023 Profit & Loss218
2. July 2023 Profit & Loss Budget vs. Actual221
3. ACT July 2023 Reconciliation Summary233
4. ACT July 2023 Reconciliation Detail234
5. ACT July 2023 Journal Activity238
6. ACT Redeemed Warrants from Jul 2023 Sorted By FundId WarrantId240
7. Distribution Report 07.01_07.31.2023241
8. Apache County - Checks Returned Due to Bank Error260
9. Email to Speedy Septic with Warrant Checks 5500115878 & 5500115931 Cleared ACT261
10. Email from Speedy Septic Tank of Rejection of Warrent Check 5500115878263
Email from Speedy Septic Tank of Rejection of Warrent Check 5500115878.pdf263
NSF Bank Screen Schots.pdf264
Offical Bank Letter.pdf267
11. Email to ACT about Missing Payroll Transactions Memo Style271
12. BofA July 2023 Reconciliation Summary272
13. BofA July 2023 Reconciliation Detail273
14. BofA Bank Statement July 2023276
15. July 2023 Forecast282
C. Discussion and possible action re: Approval of monthly Financial Report for August 2023287
1. August 2023 Profit & Loss288
2. August 2023 Proft & Loss Budget vs. Actual290
3. ACT August 2023 Reconciliation Summary302
4. ACT August 2023 Reconciliation Detail303
5. ACT August 2023 Journal Activity307
6. Receipt 08-15-2023-cdavis-19868-P (1)309
7. Receipt 08-15-2023-cdavis-19872-P310
8. BofA Aug 2023 Reconciliation Summary311
9. BofA Aug 2023 Reconciliation Detail312
10. BofA Aug 2023 Bank Statement314
11. August 2023 Forecast322
12. Emails to ACT for Jounals and Reports for June 2023, July 2023, and August 2023326
7. New Business329
7.A Discussion and possible action re: Approval of monthly Financial Report for September 2023330
1. September 2023 Proft & Loss331
2. September 2023 Proft & Loss Budget vs. Actual333
3. FY to Date Profit and Loss Budget vs. Actual345
4. ACT Sept 2023 Reconciliation Summary357
5. ACT Sept 2023 Reconciliation Detail358
6. ACT Sept 2023 Journal Activity361
7. BofA Sept 2023 Reconciliation Summary362
8. BofA Sept 2023 Reconciliation Detail363
9. BofA Bank Statement365
10. September 2023 Forecast373
8. Call to the Public378
9. Adjournment379

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