Regular Fire Board Meeting - October 25, 2023
Ganado Fire District
Regular Fire Board
Meeting
“ Protect life and property ”
Governing Board Members
Althea James, Fire Board Chairperson
Margaret Etcitty, Fire Board Clerk
LaVerne Joe, Fire Board Member
Esther Kirk, Fire Board Member
Shindina Begay, Fire Board Member
District Administrators
Dewayne Woodie, Fire Chief
Marcarlo Roanhorse, Administrative Assistant
Lennix Peshlakai, Ganado EMS/Fire Lieutenant
Jeremy Begay, Steamboat Fire Lieutenant
Evander Leonard, Klagetoh Fire Lieutenant
Shirlene Attson, Communication Supervisor
October 25, 2023
Location: Ganado Fire Station 1
Call meeting
to order
Roll Call
Ms. LaVerne Joe
Fire Board Member
Mrs. Esther Kirk
Fire Board Member
Ms. Shindina Begay
Fire Board Member
Mrs. Margaret Etcitty
Fire Board Clerk
Ms. Althea James
Fire Board Chairperson
Agenda Item #3
TO:
Governing Board Members
FROM:
Dewayne Woodie, Fire Chief
SUBJECT:
Approval of Agenda
DATE:
October 24, 2023
Attached is the proposed agenda for the regular board meeting October 25, 2023, for your review and approval.
STAFF RECOMMENDATION: Administrative Assistant prepared consistent with recommended format from the Arizona Fire District Association statutory course.
LEGAL REVIEW: N/A
SUGGESTED MOTION: I move to approve the September 20, 2023, regular board meeting agenda.
Regular Meeting September 2023
GANADO FIRE DISTRICT _
P.O. BOX 718
GANADO, ARIZONA 86505
(928) 755-3424 FAX: (928) 755-6330
ESTABLISHED 1982
NOTICE OF MEETING THE BOARD OF DIRECTORS FOR THE GANADO FIRE DISTRICT
WILL HOLD A REGULAR MEETING ON WEDNESDAY, OCTOBER 25, 2023, AT 6:00 P.M. AT GANADO FIRE STATION #1, 21 CEDAR HILLS DRIVE, GANADO, ARIZONA 86505
DUE TO COVID VIRUS CONCERNS, PARTICIPATION BY THE PUBLIC WILL BE LIMITED TO ATTENANCE VIA TELECONFERENE.
MEMEBERS OF THE PUBLIC MAY JOIN THE TELECONFERENCE BY FOLLWING THE INSTRUCTIONS BELEOW: Join Zoom Meeting https://us02web.zoom.us/j/81900455486?pwd=SXBORUE0aWlzQm45WVpVb1lOcEFjQT09
Meeting ID: 819 0045 5486 Passcode: 3424 One tap mobile
+13462487799,,81900455486#,,,,*3424# US (Houston) +16699009128,,81900455486#,,,,*3424# US (San Jose)
The Fire Board of the Ganado Fire District will meet in regular session on Wednesday, October 25, 2023 at 6:00 P.M. The Board may vote to go into executive session on any agenda item, pursuant to A.R.S. § 38-431.03(A)(3) for legal advice with the district’s attorney on matters as set forth in the agenda item. The following topics and any variable thereto, will be subject to Board consideration, discussion, approval or other actions.
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. CONSENT AGENDA a.
APPROVAL OF MINUTES i. Regular Board Meeting minutes on September 20, 2023
5. REPORTS AND CORRESPONDENCE a.
Fire Chief’s Report – Activities for September 2023 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent)
Regular Meeting September 2023
iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications) b. C ommunication barrier with Apache County Treasurer’s Office and Ganado Fire District. i. Apache County Treasurer's Office shortage of Staff ii. Technology and firewall issues. iii. Corrective Action on Apache County Treasurer’s reports, receipts an d miss posting. iv. A good relationship is reestablished with Apache County Treasurer’s Office. c. Fire Apparatus Purchase Update i. Navajo Nation Transferred ACH payment of $2,485,717.20 to Freightliner on October 14, 2023, and payment was received in full on October 17, 2023. ii. Water Tender Trucks will be available for pick-up on October 31, 2023. Target pick-up date is November 1, 2023. iii. The Mini Pumpers will leave South Dakota at the end of November 2023. Projected pickup date is mid-December 2023. iv. Ambulance Update is coming. Discussion and possible action re: Approval of monthly Financial Report for June 2023 (FY 2023). b. Discussion and possible action re: Approval of monthly Financial Report for July 2023 (FY 2024). c. Discussion and possible action re: Approval of monthly Financial Report for August 2023
6. OLD BUSINESS a.
7. NEW BUSINESS a.
Discussion and possible action re: Approval of monthly Financial Report for September 2023
8. CALL TO THE PUBLIC: Consideration and discussion of concerns and comments from the public. Those wishing to address the Ganado Fire District Board need not request permission in advance. The Fire District Board is not permitted to discuss or take action on any items raised in the call to the public. However, individual Board members my be permitted to respond to criticism directed to them. Otherwise, the Board may direct that staff review the matter or that the matter be placed on a future agenda item. The Fire District Board cannot discuss or take legal action on any issue raised during the call to the Public due to restriction of the Open Meeting Law.
9. ADJOURNMENT
Notice of Regular Meeting (Agenda) dated and posted October 24, 2023 , at 4:00 PM , local time. Approved By: Dewayne Woodie, Fire Chief Posted By: Marcarlo Roanhorse, Administrative Assistant
Consent Agenda
Agenda Item #4.A
TO:
Governing Board Members
FROM:
Dewayne Woodie, Fire Chief
SUBJECT:
Consent Agenda – Approval of Minutes
DATE:
October 24, 2023
Attached are the draft minutes for the regular board meeting minutes on September 20, 2023, for your review and approval.
STAFF RECOMMENDATION: Administrative Assistant prepared consistent with past practice.
LEGAL REVIEW: N/A
SUGGESTED MOTION: I move to approve the regular board meeting minutes of September 20, 2023.
Regular Meeting for June 2023, July 2023 and August 2023
GANADO FIRE DISTRICT _
P.O. BOX 718
GANADO, ARIZONA 86505
(928) 755-3424 FAX: (928) 755-6330
ESTABLISHED 1982
NOTICE OF MEETING THE BOARD OF DIRECTORS FOR THE GANADO FIRE DISTRICT
WILL HOLD A REGULAR MEETING ON WEDNESDAY, SEPTEMBER 20, 2023, AT 6:00 P.M. AT GANADO FIRE STATION #1, 21 CEDAR HILLS DRIVE, GANADO, ARIZONA 86505
DUE TO COVID VIRUS CONCERNS, PARTICIPATION BY THE PUBLIC WILL BE LIMITED TO ATTENANCE VIA TELECONFERENE.
MEMEBERS OF THE PUBLIC MAY JOIN THE TELECONFERENCE BY FOLLWING THE INSTRUCTIONS BELEOW: Join Zoom Meeting https://us02web.zoom.us/j/81900455486?pwd=SXBORUE0aWlzQm45WVpVb1lOcEFjQT09
Meeting ID: 819 0045 5486 Passcode: 3424 One tap mobile
+13462487799,,81900455486#,,,,*3424# US (Houston) +16699009128,,81900455486#,,,,*3424# US (San Jose)
The Fire Board of the Ganado Fire District will meet in regular session on Wednesday, September 20, 2023 at 6:00 P.M. The Board may vote to go into executive session on any agenda item, pursuant to A.R.S. § 38-431.03(A)(3) for legal advice with the district’s attorney on matters as set forth in the agenda item. The following topics and any variable thereto, will be subject to Board consideration, discussion, approval or other actions.
AGENDA
1. CALL TO ORDER
Board Clerk Margert Etcitty called the meeting to order at 6:15 p.m. at Ganado Fire Station #1, 21 Cedar hills Drive, Ganado, AZ 86505.
2. ROLL CALL
Present: Board Clerk Etcitty, Board Member Joe. Board Member Begay. Absent: Board Chairperson James and Board Member Kirk. Staff: Fire Chief Woodie and Administrative Assistant Roanhorse.
3. APPROVAL OF AGENDA
Regular Meeting for June 2023, July 2023 and August 2023 Board Member Begay motion to approve the September 20, 2023, Regular Board Meeting agenda. Board Member Joe seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
4. CONSENT AGENDA a.
APPROVAL OF MINUTES i. Regular Board Meeting minutes on June 26, 2023
Board Member Begay motioned to approve consent agenda. Board Member Joe seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
5. REPORTS AND CORRESPONDENCE a.
Fire Chief’s Report – Activities for June 2023 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent) iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications)
Board Member Begay motioned to approve Fire Chief ’ s report – Activities for June 2023. Board Member Joe seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
b. Fire Chief’s Report – Activities for July 2023 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent) iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications)
Board Member Joe motioned to approve Fire Chief ’ s report – Activities for July 2023. Board Member Begay seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
c. F ire Chief’ s Report – Activities for August 2023 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent) iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications)
Board Member Begay motioned to approve Fire Chief ’s report – Activities for August 2023. Board Member Joe seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
d. Update on the Purchase of the new Fire Tenders, mini pumpers, and ambulances.
Regular Meeting for June 2023, July 2023 and August 2023 Administrative Assistant Marcarlo Roanhorse is assigned the task to follow-up and carryout the task of working with Navajo Nation Division of Community Development (DCD) and Velocity sales representative Micheal Todd. Currently, three water tenders have been delivered to Arizona and fire district personnel Jeremy Begay and Marcarlo Roanhorse have inspected the apparatuses to ensure they meet the safety specs. DCD has submitted an invoice for full payment in the amount of $1,485,717.20 to meet the Navajo Nation FY 2023 close out date of September 19, 2023. DCD will be responsible for obtaining the MSOs, the titles of the apparatus, and insurance coverage before donating the items to Ganado Fire District. The water tenders (3) will be ready for pickup by the end of the month. The mini pumpers (3) will be delivered to Arizona by mid-October. The ambulances (2) will be delivered to Arizona by December. The goal is to complete the full process and receive all apparatuses by January 2024. Board Member Joe expressed concern of the Navajo Nation coming back to Ganado Fire District to use the new fire apparatus, since they are responsible for obtaining the MSOs, the titles of the apparatus, and insurance coverage before donating the items to Ganado Fire District. Administrative Assistant Roanhorse reaffirmed that it’s the process that the Navajo Nation must follow prior to donating the assets to the fire district. Once the district receives the assets, they will belong to Ganado Fire District. Board Member Begay motion to accept the update on the Purchase of the new Fire Tenders, mini pumpers, and ambulances report provided by Administrative Assistant Roanhorse. Board Member Joe seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
6. NEW BUSINESS a.
Discussion and possible action re: Approval of monthly Financial Report for June 2023 (FY 2023).
Board Member Begay motions to receive the monthly financial report for June 2023. Board Member Joe seconded the motion.
Administrative Assistant Roanhorse states the monthly financial reports for June 2023 (FY 2023) are completed and June reconciliations are completed for both the National Bank of Arizona account and the Bank of America Account but are lacking necessary reports that the board is required to review before approval of the financial reports. Apache County Treasurer’s office is aware of this issue and was supposed to send additional reports to the district, which the district has yet to receive. Apache County Treasurer’s office has gone through some transitions and currently has one staff training fiv e new staff. Board Clerk Etcitty makes alternative motion to table the monthly financial reports for June 2023 to the next regular meeting. Board Member Begay seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
b. Discussion and possible action re: Approval of monthly Financial Report for July 2023 (FY 2024).
Board Member Begay motions to receive the monthly financial report for July 2023. Board Member Joe seconded the motion.
Administrative Assistant Roanhorse states there are no attachments available for review. The monthly financial reports for July 2023 (FY 2024) are completed and July reconciliations are completed for both the National Bank of Arizona account and the Bank of America Account but are lacking necessary reports that the board is required to review before approval of the financial reports. There were some identified missing transactions from the National Bank of Arizona account and expenses applied to the account that weren’t Ganado Fire District’s expense. Apache County Treasurer’s office is aware of this issue. They were supposed to send the additional missing reports, correct the identified missing transactions, and correct the journal entries that were miss posted to the Ganado Fire District account. To date, the district has yet to receive any updates or revised reports. Apache County Treasurer’s office has gone through
Regular Meeting for June 2023, July 2023 and August 2023 some transitions and currently has one staff training five new staff. Board Member Joe asked if the fire district will be penalized and does the district has documentation showing that we ’ ve been trying to obtain the necessary reports? Administrative Assistant Roanhorse replied that the district has email threads showing that the district has been trying to work with the county treasures office to obtain the required reports and attempting to seek correction of missing transactions. If you look at the August report, we haven ’ t received anything from the treasurer’s office. Board Member Joe stated that the district needs to reach out directly to the Apache County Treasurer and make a trip down to St. Johns to see what is really going on. Board Clerk Etcitty makes alternative motion to table the monthly financial reports for July 2023 and August 2023 to the next regular meeting or until the problem has been resolved with Apache County Treasurer ’ s Office. Board Member Begay seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye.
c. Discussion and possible action re: Approval of monthly Financial Report for August 2023 (FY 2024).
7. CALL TO THE PUBLIC: Consideration and discussion of concerns and comments from the public. Those wishing to address the Ganado Fire District Board need not request permission in advance. The Fire District Board is not permitted to discuss or take action on any items raised in the call to the public. However, individual Board members my be permitted to respond to criticism directed to them. Otherwise, the Board may direct that staff review the matter or that the matter be placed on a future agenda item. The Fire District Board cannot discuss or take legal action on any issue raised during the call to the Public due to restriction of the Open Meeting Law.
None.
8. ADJOURNMENT
Board Member Begay makes a motion to adjourn September 20, 2023, Regular Board Meeting. Board Member Joe seconded the motion. Voice Vote: Board Clerk Etcitty: Aye, Board Member Joe, Aye, and Board Member Begay: Aye. Board Clerk Etcitty adjourns the September 20, 2023, Regular Board Meeting at 6:55 p.m.
Notice of Regular Meeting (Agenda) dated and posted September 19, 2023 , at 4:00 PM , local time. Approved By: Dewayne Woodie, Fire Chief Posted By: Marcarlo Roanhorse, Administrative Assistant
September 20, 2023, Regular Board Meeting Minutes respectfully submitted by Administrative Assistant Marcarlo Roanhorse.
Reports and
Correspondence
Agenda Item #5.A
TO:
Governing Board Members
FROM:
Dewayne Woodie, Fire Chief
SUBJECT:
Fire Chief’s Report – September 2023
DATE:
October 24, 2023
Attached is the Fire Chief’s report for the month of September 2023. Fire Chief Dewayne Woodie will summarize the operational activities for the month of September 2023.
STAFF RECOMMENDATION: N/A
LEGAL REVIEW: N/A
SUGGESTED MOTION: I move to accept the Fire Chief’s monthly report.
Fire Chief Monthly Report – September 2023
_ GANADO FIRE DISTRICT _ P.O. BOX 718 GANADO, ARIZONA (928) 755-3424 FAX: (520) 755-6330
Fire Chief Monthly Report September 2023
REPORT SUMMARY A. PERSONNEL
1. Monthly Call (Exhibit A) and Training Attendances
DEP’T
PERSONNEL
CAREER
PART-TIME
VOLUNTEER CALL
VOLUME
IN-HOUSE
TRAINING HOURS
OUTSIDE
TRAINING HOURS
X X X X X
Dewayne Woodie, Fire Chief/EMT-B
3
0/0
0 0 0 0 0 0 0 0 0 0 0
ADMIN
Marcarlo Roanhorse, Adminstrative Assistant/EMT-B
NA NA
Shirlene Attson, Communication Supervisor
0 0 0 1
0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0
Harriett Begay, Dispatcher Dionna Lee, Dispatcher Jennifer Yazzie, Dispatcher
DISPATCH
X
STATION ONE (Ganado Station) Lennix Peshlakai, Fire/EMS Lieutenant/EMT-B
X X
45 35
Johnavan Wagoner, Firefighter II Latasha Lee, Firefighter II/EMT-B Chantel Cook, Firefighter II/AEMT
X X X
1 3 0
Brendan A. James, Explorer STATION TWO (Steamboat Station) Jeremy Begay, Fire Lieutenant/EMT-B STATION THREE (Klagetoh Station) Evander R. Leonard, Fire Lieutenant/EMT-B Marcarlo Roanhorse, Firefighter II/EMT-B
OPERATION
X
20
0/0
0
X
30
0/0 0/0
0 0
X
7
R = Reserve
M = Medical Leave
RC = Recruit
B. Employment Separation 1. None
C. INCIDENTS (Non-Urgent and Urgent): 1. Exhibit B shows each month and End of the Year Statistics of Incidents for Ganado Fire, NN Law Enforcement, and Community Training: a. Ganado Fire District (GFD) Incidents 1. 101 for the month of September 2023 2. 937 for the end of the Year 2023
1 | P a g e
Fire Chief Monthly Report – September 2023
b. Navajo Nation Law Enforcement (NNLE) Incidents 1. 30 Call taking for the month of September 2023 2. 258 for the end of the Year 2023 c. Community Training 1. September 5, 2023 (9am to 4pm): ASHI Basic Life Support (BLS) Training for Window Rock Unified School District and Ganado Unified School District (GUSD) CTE students. There was a total of 15 students that participated and passed the training. 2. September 11, 2023 (9am to 4pm): ASHI CPR/AED and Basic First Aid Training at the Ganado Fire Station for the public. Seven (7) students completed and passed the training. 3. September 15, 2023 (9am to 4pm): ASHI CPR/AED and Basic First Aid Training for Navajo Nation Department of Transportation (NDOT) employees. There were 12 participants that passed the training. 4. September 18, 2023 (9am to 1pm): Monthly Fire Safety and Extinguishing Training at the Ganado Fire Station for the public. There were two (8) participants that passed the training. 5. September 22, 2023 (1pm to 4pm): “ Stop the Bleeding Training ” for Chinle Unified School District (CUSD) Nursing and Security Personnel. There were 14 participants that attended and completed the training. 2. Exhibit C shows the summary of the different types of Incidents for each month and end of the Year 2023. 1. Ganado Fire Station - Lt. Peshlakai is the custodian for Station 1 Building and Apparatus: a. Apparatus assigned to Station One: 1. Staff One (2000 2500 Suburban) 2. Utility 20 (2007 3500 Pickup Truck) 3. Brush 10 (1995 H1 Hummer) 4. Attack 10 (Type 6 Fire Truck) 5. Rescue 10 (2002 Ford Ambulance Unit) b. Apparatus that are out of service: 1. Utility 10: Problems with the Automatic Transmission. 2. Tanker 10: PTO (Power Take-Off) gear not engaging. 3. Rescue 11: Hard start relating to the distributor system. 4. Attack 10: Engine failure and needs a new engine. a. September 20, 2023, at 6pm: Monthly Regular Fire Board Meeting held at the Ganado Fire Station Training Room.
D. ACCOMPLISHMENTS: 1. FIRE DISTRICT
E. MAINTENANCE
2 | P a g e
Fire Chief Monthly Report – September 2023
Tanker 12: Transmission Failure.
5.
2. Steamboat Fire Station - Lt. Begay is the custodian for Station 2 Building and Apparatus: a. Attack 20 is assigned to Steamboat Fire Station. 3. Klagetoh Fire Station – Lt. Leonard is the custodian for Station 3 Building and Apparatus: a. Utility 11 with a portable slide-in suppression unit has been assigned to Klagetoh Fire Station.
F. TRAINING for FIRE, EMS, and DISPATCH 1. In-house Fire/EMS Training:
a. September 2023 – Operational Personnel do weekly online training through Vector Solutions Software.
G. ANNOUNCEMENTS ( Community Training/Presentation and Notification): 1. The next ASHI CPR and First Aid Training is scheduled for November 6 th , 2023, from 9am to 4pm (6 hours training). 2. The next Fire Safety and Extinguisher Training is scheduled for November 13 th , 2023, from 9am to 1pm (4 hours training).
3 | P a g e
Begay, Jeremy Personnel EXHIBIT A
2023 Personnel Run Tally
Jan Feb Mar
Apr
May Jun Jul
Aug Sept
Oct
Nov Dec YTD
0052
29
21
23
18
21
36
30
30
20
228
Cook, Chantel
0095
5
5
5
1
2
0
0
0
3
21
Lee. Latash
0093
1
0
2
0
0
1
0
0
1
5
Leonard, Evander
0054
34
38
35
22
41
32
43
26
30
301
Peshlakai, Lennix
0048
29
29
35
24
28
39
45
33
45
307
Roanhorse, Marcarlo
0078
1
5
8
2
3
6
6
4
7
42
Wagoner, Johnavan
0066
26
26
37
19
36
37
36
28
35
280
Woodie, Dewayne
0036
4
3
3
3
2
4
3
2
3
27
James, Brendan Explr 1
0111
0
0
0
0
0
0
0
0
0
0
Explorer 2 Explorer 3
M. Roanhorse Rct.1
0
0
0
0
0
0
0
0
0
0
P. Slim Rct.2
6
0
0
0
0
0
0
0
0
6
Recruit 3
Communications Attson, Shirlene
0002
0
0
0
0
0
0
0
0
0
0
Begay, Harriet
0101
0
0
0
0
0
0
0
0
0
0
Lee, Dionna
0112
0
0
0
0
0
0
0
0
0
0
Hobbs, Jennifer
0115
0
1
0
0
0
0
0
0
1
2
Total for the Month Top for the Month
135
128
148
89 24
133
155
163
123
145
0 0
0 0
0 0
1219
38
37
41
39
45
33
45
336
34
EXHIBIT B
Ganado Fire District Monthly Statistics
Year 2018
Jan Feb Mar
Apr
May Jun Jul
Aug Sept
Oct
Nov Dec YTD
107
98 109 112 152 149 132 143 110 138 107 153
1510
2019 149 192 103 112 127 110 157 144 107 118 125 126 1570 2020 117 90 91 96 107 114 109 97 113 114 98 101 1247 2021 108 77 93 97 102 95 83 77 79 94 70 104 1079 2022 93 83 91 72 96 106 94 110 84 127 87 72 1115 2023 113 93 109 73 107 111 129 101 101 937
Navajo Nation Police Monthly Statistics
Year 2018 2019 2020 2021 2022 2023
Jan Feb Mar
Apr
May Jun Jul
Aug Sept
Oct
Nov Dec YTD
47 61 45 50 34 35
61 45 46 31 37 23
49 44 45 41 45 30
50 52 44 41 37 23
59 46 63 42 47 35
67 53 39 36 48 24
48 43 46 35 47 29
59 51 44 29 42 29
47 36 45 39 41 30
67 40 35 33 31
37 35 40 22 24
32 44 41 33 36
623 550 533 432 469 258
EXHIBIT C
2023 Monthly Run Tally
Call Description
Jan Feb Mar
Apr
May Jun Jul
Aug Sept
Oct
Nov Dec YTD
2
2
1
1
17
5
8
9
7
Animal Rescue
52
0
0
0
0
2
2
1
1
4
EMS Standby
10
14
9
30
8
23
19
19
8
23
EMS, Medical Assistance
153
7
7
8
12
10
14
16
9
9
EMS, Medical Assistance (Med4)
92
0
1
1
0
0
0
0
0
0
EMS, MVA pedesterian
2
0
0
0
0
0
0
0
0
0
EMS, MVA w/animal
0
1
1
0
2
0
0
1
2
1
EMS, MVA w/Death
8
1
2
6
2
1
5
2
5
2
EMS, MVA w/Injuries
26
7
9
7
2
6
9
6
4
4
EMS, MVA w/o Injuries
54
1
2
3
0
2
1
1
2
3
Escort
15
0
1
2
1
0
3
1
1
1
Fire Safety & Extinguishrt Training
10
0
0
0
1
0
1
0
0
0
Fire Training
2
1
0
2
2
2
1
0
4
1
Fire, Alarm Activated
13
0
0
0
0
0
0
0
0
0
Fire, Commerical
0
0
0
0
0
0
0
3
0
0
Fire, Rubbish
3
0
0
1
1
0
1
0
0
1
Fire, Smoke Odor
4
0
0
1
0
1
0
3
1
1
Fire, Smoke Showing
7
0
1
1
4
0
1
0
0
1
Fire, Structure - Residential
8
0
0
0
0
1
0
0
1
0
Fire, Vehicle
2
0
0
2
0
0
2
10
8
0
Fire, Wildland
22
0
1
1
1
2
1
2
3
3
First Aid & CPR Training
14
0
1
0
0
2
0
3
0
0
Gas Emergency
6
0
0
1
0
0
0
0
0
0
Inspections
1
0
0
0
0
0
0
1
0
0
Intergovernmental Meeting
1
0
0
0
0
0
0
0
0
0
Message Delivery
0
16
13
6
4
8
7
13
4
5
Motorist Assitance
76
2
3
0
2
4
3
8
2
5
Mutual Aid
29
26
13
14
8
14
8
14
14
14
Other
125
0
0
0
1
0
3
1
0
1
Presentations
6
6
4
1
0
1
0
1
2
0
Relay
15
1
0
1
1
1
2
0
4
0
Search & Rescue
10
1
0
3
0
1
0
0
0
2
Traffic Control
7
0
0
0
1
0
0
0
0
0
Training Travel
1
15
13
13
15
8
20
9
9
11
Vehicle Lockout
113
12
10
4
4
1
3
6
8
2
Welfare Check
50
Totals
113
93
109
73
107
111
129
101
101
0
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Agenda Item #5.B
TO:
Governing Board Members
FROM:
Marcarlo Roanhorse, Administrative Assistant
APPROVED BY:
Dewayne Woodie, Fire Chief
SUBJECT:
Update on ACT Communication Barrier
DATE:
October 24, 2023
On October 3, 2023, Ganado Fire District arranged a meeting with Apache County Treasurer Begay at Ganado Fire Station. Fire Chief Woodie and Administrative Assistant Roanhorse waited at the office until 5:30 PM with a no show from Treasurer Begay. On October 4, 2023, Administrative Assistant Marcarlo Roanhorse traveled to St. John and meet with ACT staff Candice. It was expressed that Ganado Fire District Administration and Board had concerns why GFD stopped receiving monthly report, ACH expenditure receipts, Journal Activities, and all regular communications with ACT since June 2023. Apache County Treasuer’s Office has been going though transitions of staff and has three staff, two of them only been on the job for less than three weeks. It was determined that Apache County went though a technology upgrade and loss connect to their phone line and their server had new firewalls restricting a lot of new emails. She entered Fire Chief Woodie and I’s emails to the server bypass and showed that she started receiving our emails back in August 2023. In August 2023, GFD started going through a computer, phone, and technology upgrade. It was determined that there was a new firewall proxy established and caused a lot of restrictions. GFD personnel were not given orientation on how to check the restriction and it was determined that a lot of incoming mail was being caught up in the firewall, which included the ACT. All these matters were cleared up by October 10, 2023. ACT and GFD have strong communication again. Administrative Assistant Roanhorse and ACT Senior Account Candice have been working daily to realign the ACT and GFD’s books. There are a few issues still, but it should be resolved by the end of the year.
STAFF RECOMMENDATION: Thank you for your patience and understanding.
LEGAL REVIEW: N/A
FINANCIAL IMPACT: N/A
SUGGESTED MOTION: I move to accept the update on ACT Communication Barrier report.
Agenda Item #5.D
TO:
Governing Board Members
FROM:
Marcarlo Roanhorse, Administrative Assistant
APPROVED BY:
Dewayne Woodie, Fire Chief
SUBJECT:
Update on Purchase of Apparatuses
DATE:
October 24, 2023
Administrative Assistant Marcarlo Roanhorse is assigned the task to follow-up and carryout the task of working with Navajo Nation Division of Community Development (DCD) and Velocity sales representative Micheal Todd. On October 14, 2023, Navajo Nation wired an ACH Wireless Transfer of $2,485,717.20 to Freightliner and the transfer was completed on October 17, 2023. The three water tenders are receiving a graphics design on the side panels of the trucks and door. A picture is included for the board to review. The graphics work will be complete, and the water tenders will be ready for pick up on October 31, 2023. The target goal of pickup is November 1, 2023. The MSOs will be sent directly to Ganado Fire District to drop off with DCD. The mini pumpers are assembled and awaiting the chip for the pumps. The mini pumpers are currently in South Dakota and the chips are expected to be delivered October 25, 2023. Once the Chips are installed, they will go through a series of pump tests and will be delivered to Arizona. The Mini pumpers are anticipated to be deliver to Pheonix by the end of November 2023 and will be ready for pick up in Mid-December. Pictures of the mini pumpers have been attached to the report. Ambulance update will be forth coming its anticipated that they should be delivered to Arizona in January 2024. I have actively been visiting local leadership and previous leadership, thanking them for their efforts and providing an update to the chapters, Navajo Nation Council Delegates and Jonathan Nez. Administrative Assistant Marcarlo Roanhorse will provide a summarized update to the board members. STAFF RECOMMENDATION: Staff recommend the support of the board for any administrative tasks to ensure a smooth transaction of receiving these items. Receiving the donations will serve the role of allowing for a quicker response and having a reliable fleet for the next 10 to 15 years. Extend your expressed gratitude to the 24 th Navajo Nation Council, the 25 th Navajo Nation Council, Honorable Council Delegate Vince James, Honorable Navajo Nation President Buu Nygren, Honorable Former Navajo Nation President Jonathan Nez, the local chapters, DCD staff and district personnel.
LEGAL REVIEW: N/A
FINANCIAL IMPACT: The purchase of eight emergency response apparatus will be at the expense of the Navajo Nation. DCD will insure the apparatus for a year. GFD will be required to purchase equipment to supply all eight apparatus.
SUGGESTED MOTION: I move to accept the purchase of apparatus update report.
Marcarlo Roanhorse From:
Vince R. James
Sent:
Marcarlo Roanhorse
To: Cc:
Delilah Bill; Michael Todd (TOL); Calvin Castillo; Margaret A. Begay; Dewayne Woodie
Subject:
Re: Invoice
Ya’a’teeh
If allowable I can pick up and hand deliver the payment check Ahehee,
Vince James, Council Delegate Kinlichee/Ganado/Cornfields/ Steamboat/Jeddito THE NAVAJO NATION 24th Navajo Nation Council 200 Parkway | Window Rock, AZ 86515 Cell: (928) 287-2831
E-mail: vincejames@navajo-nsn.gov
Sent from my iPhone
On Oct 3, 2023, at 5:26 PM, Marcarlo Roanhorse
Good afternoon Delilah,
I’m doing a follow up to see what the status is on the payment. Thank you.
Marcarlo Roanhorse , Administrative Assistant Ganado Fire District Bus. Phone: (928) 755-3424
To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Members of the Board. Members of the Board may reply to this message, but they should not send a copy of their reply to other Members of the Board. Confidentiality Notice: This email, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited unless specifically provided under the Arizona public records statutes. If you are not the intended recipient, please contact the sender and destroy all copies of this message. From: Delilah Bill
1
vincejames@navajo-nsn.gov; Margaret A. Begay
Thank you for emailing the W-9. We have forwarded the document to our Finance Department, we are waiting for their review. I will contact you if I have any additional questions or updates. If you have any additional questions, please give me a call.
Thank you.
On Wed, Sep 27, 2023 at 11:25 PM Michael Todd (TOL)
Ms. Bill
Please see the updated W9 that is on file with the Navajo Nation.
It spells out that Freightliner of Arizona has a dba or Velocity.
Also see the mailing address that corresponds with the Tolleson address.
This was sent previously at the request of the Navajo Nation.
The W9 shows the correct mailing address to match the current invoice. I believe your accounting department will need to update their remittance address in their system with our most recent information. It is possible they are using a remittance address for our service/parts department that has a PO but for the new trucks the Tolleson address is correct and is what matches our W9.
Please let me know if you need anything else.
Thanks
MT
--
2
Michael Todd
Fire Apparatus Sales
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(623) 239-2991 mobile
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9899 W. Roosevelt St, Tolleson, AZ 85353
www.vtcfire.com
From: Delilah Bill
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Good afternoon Mr. Todd,
Thank you for returning my call this morning. Per our conversation, The Nation's finance department has kicked back the invoice for the reason being that the remittance address. I've attached a sample of the remittance address.
If you have any questions, please let me know.
Thank you.
On Thu, Sep 14, 2023 at 4:20 PM Marcarlo Roanhorse
Acknowledged.
3
Marcarlo Roanhorse , Administrative Assistant
Ganado Fire District
Bus. Phone: (928) 755-3424
Confidentiality Notice: This email, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited unless specifically provided under the Arizona public records statutes. If you are not the intended recipient, please contact the sender and destroy all copies of this message.
From: Delilah Bill
Good afternoon Mr. Todd,
DCD has received the invoice. I will forward it to our finance department for processing.
Thank you!
On Thu, Sep 14, 2023 at 3:06 PM Marcarlo Roanhorse
That looks good to me.
Marcarlo Roanhorse , Administrative Assistant
4
Ganado Fire District
Bus. Phone: (928) 755-3424
Confidentiality Notice: This email, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited unless specifically provided under the Arizona public records statutes. If you are not the intended recipient, please contact the sender and destroy all copies of this message.
From: Michael Todd (TOL)
Cc: Dewayne Woodie
I believe this is what you are looking for.
Let me know if this works for you.
MT
Get Outlook for iOS
From: Marcarlo Roanhorse
Cc: Dewayne Woodie
5
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Mike,
Lydell, Delilah and I review PO 426946. Lydale stated that it was agreed between you and him that the purchase amount would be $2,485,717.20, which is equivalent to $1,069,188.00 for the three (3) Rosenbauer 2K Gal Water Tender, $885,747.00 for the three (3) Rosenbauer Initial Attack Mini Pumpers, and $530,782.20 for the two (2) Medix Type 1 Ambulance. Line 4 of the purchase order in the amount of $149,143.03 was NN Sales tax that would go to the NN Tax Commission for the deliver of goods to the NN. Since Ganado FD will be picking up the goods ourselves, the NN Sales tax do not stand. Please amend your invoice to reflect purchase order for line items 1.00, line 2.00, and line 3.00. Once the invoice is received, Delilah will submit your invoice for payment, and it should be processed within the next two weeks. Please send the updated invoice to us ASAP to ensure we get everything submitted before Friday; the Navajo Nation FY close out date is Friday. Delilah will release the check once she has a good faith letter on file with her office. The MSO will have to be submitted to Delilah to make the request for the titles and obtain insurance for the apparatus. Delilah and I will be the main point of contact for the remainder of the purchase, per Mr. Castillo verbal instruction. If there is anything else we need, please let us know. Thank you.
Marcarlo Roanhorse , Administrative Assistant
Ganado Fire District
Bus. Phone: (928) 755-3424
Confidentiality Notice: This email, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited unless specifically provided under the Arizona public records statutes. If you are not the intended recipient, please contact the sender and destroy all copies of this message.
6
From: Michael Todd (TOL)
Speaking with our accounting folks they advise this is the proper invoice so that it matches the PO.
This is for all trucks to match the PO.
MT
--
Michael Todd
Fire Apparatus Sales
(623) 239-2991 mobile
9899 W. Roosevelt St, Tolleson, AZ 85353
www.vtcfire.com
--
Delilah Bill
Office Assistant
7
Division of Community Development
PH- (928) 871-7182
--
Delilah Bill
Office Assistant
Division of Community Development
PH- (928) 871-7182
-- Delilah Bill Office Assistant Division of Community Development PH- (928) 871-7182 WARNING: External email. Please verify sender before opening attachments or clicking on links.
8
Marcarlo Roanhorse From:
Delilah Bill
Sent:
Marcarlo Roanhorse
To: Cc:
vincejames@navajo-nsn.gov; Margaret A. Begay; Dewayne Woodie; Arbin Mitchell
Subject:
Re: Invoice
Good morning Marcarlo,
Mr. Todd should have received payment for the invoice for Ganado Fire District. The payment was a wire transfer on October 13, 2023. The ACH number is 41429.
Thank you.
On Tue, Oct 10, 2023 at 9:24 AM Marcarlo Roanhorse
Good morning Delilah,
Can we get an update? Thank you.
Marcarlo Roanhorse , Administrative Assistant
Ganado Fire District
Bus. Phone: (928) 755-3424
To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Members of the Board. Members of the Board may reply to this message, but they should not send a copy of their reply to other Members of the Board.
Confidentiality Notice: This email, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited unless specifically provided under the Arizona public records statutes. If you are not the intended recipient, please contact the sender and destroy all copies of this message.
From: Marcarlo Roanhorse Sent: Tuesday, October 3, 2023 5:12 PM To: Delilah Bill
1
Dewayne Woodie
Good afternoon Delilah,
I’m doing a follow up to see what the status is on the payment. Thank you.
Marcarlo Roanhorse , Administrative Assistant
Ganado Fire District
Bus. Phone: (928) 755-3424
To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Members of the Board. Members of the Board may reply to this message, but they should not send a copy of their reply to other Members of the Board.
Confidentiality Notice: This email, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited unless specifically provided under the Arizona public records statutes. If you are not the intended recipient, please contact the sender and destroy all copies of this message.
From: Delilah Bill
Good afternoon Mr. Todd,
Thank you for emailing the W-9. We have forwarded the document to our Finance Department, we are waiting for their review.
2
I will contact you if I have any additional questions or updates. If you have any additional questions, please give me a call.
Thank you.
On Wed, Sep 27, 2023 at 11:25 PM Michael Todd (TOL)
Ms. Bill
Please see the updated W9 that is on file with the Navajo Nation.
It spells out that Freightliner of Arizona has a dba or Velocity.
Also see the mailing address that corresponds with the Tolleson address.
This was sent previously at the request of the Navajo Nation.
The W9 shows the correct mailing address to match the current invoice. I believe your accounting department will need to update their remittance address in their system with our most recent information. It is possible they are using a remittance address for our service/parts department that has a PO but for the new trucks the Tolleson address is correct and is what matches our W9.
Please let me know if you need anything else.
Thanks
MT
--
Michael Todd
Fire Apparatus Sales
3
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