Regular Fire Board Meeting - April 3, 2024

Ganado Fire District

Regular Fire Board

Meeting

“ Protect life and property ”

Governing Board Members

Althea James, Fire Board Chairperson

Margaret Etcitty, Fire Board Clerk

LaVerne Joe, Fire Board Member

Esther Kirk, Fire Board Member

Shindina Begay, Fire Board Member

District Administrators

Dewayne Woodie, Fire Chief

Quintarra Roanhorse, Temporary Administrative Assistant

Lennix Peshlakai, Ganado EMS/Fire Lieutenant

Jeremy Begay, Steamboat Fire Lieutenant

Evander Leonard, Klagetoh Fire Lieutenant

Shirlene Attson, Communication Supervisor

April 3, 2024

Location: Ganado Fire Station 1

Call meeting

to order

Roll Call

Ms. LaVerne Joe

Fire Board Member

Mrs. Esther Kirk

Fire Board Member

Ms. Shindina Begay

Fire Board Member

Mrs. Margaret Etcitty

Fire Board Clerk

Ms. Althea James

Fire Board Chairperson

Agenda Item #3

TO:

Governing Board Members

THRU:

Dewayne Woodie, Fire Chief

FROM:

Quintarra Roanhorse, Temporary Administrative Assistant

SUBJECT:

Approval of Agenda

DATE:

March 21, 2024

Attached is the proposed agenda for the regular board meeting April 3, 2024, for your review and approval.

STAFF RECOMMENDATION: Administrative Assistant prepared consistent with recommended format from the Arizona Fire District Association statutory course.

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to approve the April 3, 2024, regular board meeting agenda.

Regular Meeting February 2024

GANADO FIRE DISTRICT _

P.O. BOX 718

GANADO, ARIZONA 86505

(928) 755-3424 FAX: (928) 755-6330

ESTABLISHED 1982

NOTICE OF MEETING THE BOARD OF DIRECTORS FOR THE GANADO FIRE DISTRICT

WILL HOLD A REGULAR MEETING ON WEDNESDAY, April 3, 2024, AT 6:00 P.M. MDT AT GANADO FIRE STATION #1, 21 CEDAR HILLS DRIVE, GANADO, ARIZONA 86505

DUE TO COVID VIRUS CONCERNS, PARTICIPATION BY THE PUBLIC WILL BE LIMITED TO ATTENANCE VIA TELECONFERENE.

MEMEBERS OF THE PUBLIC MAY JOIN THE TELECONFERENCE BY FOLLWING THE INSTRUCTIONS BELEOW: Join Zoom Meeting https://us02web.zoom.us/j/81900455486?pwd=SXBORUE0aWlzQm45WVpVb1lOcEFjQT09

Meeting ID: 819 0045 5486 Passcode: 3424 One tap mobile

+13462487799,,81900455486#,,,,*3424# US (Houston) +16699009128,,81900455486#,,,,*3424# US (San Jose)

The Fire Board of the Ganado Fire District will meet in regular session on Wednesday, April 3, 2024 at 6:00 P.M. MDT. The Board may vote to go into executive session on any agenda item, pursuant to A.R.S. § 38-431.03(A)(3) for legal advice with the district’s attorney on matters as set forth in the agenda item. The following topics and any variable thereto will be subject to Board consideration, discussion, approval, or other actions.

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF AGENDA

4. CONSENT AGENDA a.

APPROVAL OF MINUTES i. Regular Board Meeting minutes on March 6, 2024

5. REPORTS AND CORRESPONDENCE a.

Fire Chief’s Report – Activities for February 2024 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent)

Regular Meeting February 2024

iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications)

6. NEW BUSINESS a.

Discussion and possible action re: Approval of monthly Financial Report for February 2024

7. CALL TO THE PUBLIC: Consideration and discussion of concerns and comments from the public. Those wishing to address the Ganado Fire District Board need not request permission in advance. The Fire District Board is not permitted to discuss or take action on any items raised in the call to the public. However, individual Board members my be permitted to respond to criticism directed to them. Otherwise, the Board may direct that staff review the matter or that the matter be placed on a future agenda item. The Fire District Board cannot discuss or take legal action on any issue raised during the call to the Public due to the restriction of the Open Meeting Law.

8. ADJOURNMENT

Notice of Regular Meeting (Agenda) dated and posted April 2, 2024 , at 3:00 PM MDT , local time. Approved By: Dewayne Woodie, Fire Chief Posted By: Quintarra Roanhorse, Temporary Administrative Assistant

Consent Agenda

Agenda Item #4.A

TO:

Governing Board Members

THRU:

Dewayne Woodie, Fire Chief

FROM:

Quintarra Roanhorse, Temporary Administrative Assistant

SUBJECT:

Consent Agenda – Approval of Minutes

DATE:

March 21, 2024

Attached are the draft minutes for the regular board meeting minutes on March 6, 2024, for your review and approval.

STAFF RECOMMENDATION: Administrative Assistant prepared consistent with past practice.

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to approve the regular board meeting minutes of March 6, 2024.

Regular Meeting January 2024

GANADO FIRE DISTRICT _

P.O. BOX 718

GANADO, ARIZONA 86505

(928) 755-3424 FAX: (928) 755-6330

ESTABLISHED 1982

NOTICE OF MEETING THE BOARD OF DIRECTORS FOR THE GANADO FIRE DISTRICT

WILL HOLD A REGULAR MEETING ON WEDNESDAY, March 6, 2024, AT 6:00 P.M. AT GANADO FIRE STATION #1, 21 CEDAR HILLS DRIVE, GANADO, ARIZONA 86505

DUE TO COVID VIRUS CONCERNS, PARTICIPATION BY THE PUBLIC WILL BE LIMITED TO ATTENANCE VIA TELECONFERENE.

MEMEBERS OF THE PUBLIC MAY JOIN THE TELECONFERENCE BY FOLLWING THE INSTRUCTIONS BELEOW: Join Zoom Meeting https://us02web.zoom.us/j/81900455486?pwd=SXBORUE0aWlzQm45WVpVb1lOcEFjQT09

Meeting ID: 819 0045 5486 Passcode: 3424 One tap mobile

+13462487799,,81900455486#,,,,*3424# US (Houston) +16699009128,,81900455486#,,,,*3424# US (San Jose)

The Fire Board of the Ganado Fire District will meet in regular session on Wednesday, March 6, 2024 at 6:00 P.M. The Board may vote to go into executive session on any agenda item, pursuant to A.R.S. § 38-431.03(A)(3) for legal advice with the district’s attorney on matters as set forth in the agenda item. The following topics and any variable thereto will be subject to Board consideration, discussion, approval or other actions.

AGENDA

1. CALL TO ORDER Board chairperson Althea James called the meeting to order at 6:30 pm. At Ganado Fire Station #1, 21 Cedar Hills Drive, Ganado Az, 86505. 2. ROLL CALL Present- Board Chairperson Althea James, Board Clerk Margret Etcitty, Board Member LaVerne Joe and Board Member Esther Kirk. Absent-Board Member Shindina Begay Staff- Fire Chief Woodie and Administrative Assistant Q. Roanhorse 3. APPROVAL OF AGENDA Board Chairperson Althea James read the proposed agenda into record. Board member Esther Kirk motion for approve the Marc 6, 2024, Regular Board Meeting agenda. Board Member Margaret Etcitty seconded the motion. Voice Vote: Board Chairperson Althea James, Board Clerk Margaret Etcitty, Board Member LaVerne Joe and Board Member Esther Kirk: Aye Vote: 4-0-0

Regular Meeting January 2024

4. CONSENT AGENDA a.

APPROVAL OF MINUTES i. Regular Board Meeting minutes on January 31, 2024 Board Member LaVerne Joe motion to approve the consent agenda for item 5 and 6; Board Member Margret Etcitty seconded the motion to approve the consent agenda for item 5 and 6. Voice Vote: Board Chairperson Althea James, Board Clerk Margret Etcitty, Board Member Laverne Joe and Board Member Esther Kirk: Aye Vote 4-0-0 5. REPORTS AND CORRESPONDENCE a. Fire Chief’s Report – Activities for January 2024 i. Personnel ii. Employment Separation iii. Incidents (Non-Urgent and Urgent) iv. Accomplishments v. Maintenance vi. Training for Fire, EMS and Dispatch vii. Announcements (Community Training/Presentations and Notifications) Board Chairperson Althea Jame motion to approve the Fire Chief’s Report – Activities for January 2024. Board Member Esther Kirk seconded motion to approve the Fire Chief's Report - Activities for January 2024. Voice Vote: Board Chairperson Althea James, Board Clerk Margret Etcitty, Board member Laverne Joe and Board Member Esther Kirk: Aye Vote 4-0-0 6. NEW BUSINESS a. Discussion and possible action re: Approval of monthly Financial Report for January 2024 b. Discussion and possible action re: Approval of Equipment Twenty Draeger SCBAs, 40 cylinders, 20 Facepieces & 3 RIT Paks Board Member LaVerne Joe motion to approve New Business item A- Approval of Monthly Financial Reports for January 2024 and item B- Approval of new Equipment (option 1 with 6-year plan). Board Clerk Margret Kirk seconded the motion to approve New Business item A- Approval of Monthly Financial Reports for January 2024 and item B- Approval of new Equipment (option 1 with 6-year plan). Voice Vote: Board Chairperson Althea James, Board Clerk Margret Etcitty, Board Member Laverne Joe and Board Member Esther Kirk: Aye Vote 4-0-0 7. CALL TO THE PUBLIC: Consideration and discussion of concerns and comments from the public. Those wishing to address the Ganado Fire District Board need not request permission in advance. The Fire District Board is not permitted to discuss or take action on any items raised in the call to the public. However, individual Board members my be permitted to respond to criticism directed to them. Otherwise, the Board may direct that staff review the matter or that the matter be placed on a future agenda item. The Fire District Board cannot discuss or take legal action on any issue raised during the call to the Public due to the restriction of the Open Meeting Law. Marcarlo Roanhorse & Ervin Attson 8. ADJOURNMENT Board Member Esther Kirk makes a motion to adjourn at 7:39 pm for the March 6, 2024, Regular Fire Board Meeting. Board Member Margret Etcitty seconded the motion. Voice Vote: Board Chairperson Althea James, Board Clerk Margret Etcitty, Board Member Laverne Joe and Board Member Esther Kirk: Aye Vote: 4-0-0 Notice of Regular Meeting (Agenda) dated and posted March 6, 2024 , at 4:45 PM , local time. Approved By: Dewayne Woodie, Fire Chief Posted By: Quintarra Roanhorse, Temporary Administrative Assistant

Reports and

Correspondence

Agenda Item #5.A

TO:

Governing Board Members

FROM:

Dewayne Woodie, Fire Chief

SUBJECT:

Fire Chief’s Report – February 2024

DATE:

March 2, 2024

Attached is the Fire Chief’s report for the month of February 2024. Fire Chief Dewayne Woodie will summarize the operational activities for the month of February 2024.

STAFF RECOMMENDATION: N/A

LEGAL REVIEW: N/A

SUGGESTED MOTION: I move to accept the Fire Chief’s monthly report.

Fire Chief Monthly Report – February 2024

_ GANADO FIRE DISTRICT _ P.O. BOX 718 GANADO, ARIZONA (928) 755-3424 FAX: (520) 755-6330

Fire Chief Monthly Report February 2024

REPORT SUMMARY A. PERSONNEL

1. Monthly Call (Exhibit A) and Training Attendances

PERSONNEL

DEP’T

X X X X X

Dewayne Woodie, Fire Chief/EMT-B

1

IN-HOUSE 0/0

0

CAREER

PART-TIME

VOLUNTEER CALL

VOLUME

TRAINING HOURS

OUTSIDE

TRAINING HOURS

ADMIN

Marcarlo Roanhorse, Adminstrative Assistant/EMT-B Shirlene Attson, Communication Supervisor

NA NA

16

0 0 0 0

0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0 0/0

0 0 0 0 0 0 0 0 0

Harriett Begay, Dispatcher Dionna Lee, Dispatcher Jennifer Yazzie, Dispatcher

DISPATCH

X

STATION ONE (Ganado Station) Lennix Peshlakai, Fire/EMS Lieutenant/EMT-B Johnavan Wagoner, Firefighter II Latasha Lee, Firefighter II/EMT-B Chantel Cook, Firefighter II/AEMT Brendan A. James, Explorer STATION TWO (Steamboat Station) Jeremy Begay, Fire Lieutenant/EMT-B STATION THREE (Klagetoh Station) Evander R. Leonard, Fire Lieutenant/EMT-B Marcarlo Roanhorse, Firefighter II/EMT-B

X X

36 28

X X X

0 0 0

OPERATION

X

21

0/0

0

X

24

0/0 0/0

0 0

X

0

R = Reserve

M = Medical Leave RC = Recruit

B. Employment Separation 1. Marcarlo Roanhorse submitted his Resignation Letter on January 29,2024 and effective Friday, February 2 nd , 2024, at 5:00 pm attached to report. C. INCIDENTS (Non-Urgent and Urgent): 1. Exhibit B shows each month and End of the Year Statistics of Incidents for Ganado Fire, NN Law Enforcement, and Community Training: a. Ganado Fire District (GFD) Incidents

1. 125 for the month of February 2024 2. 266 for the end of the Year 2024

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Fire Chief Monthly Report – February 2024

b. Navajo Nation Law Enforcement (NNLE) Incidents 1. 22 Call taking for the month of February 2024 2. 43 for the end of the Year 2024 c. Community Training 1. February 5, 2024 (9am to 4pm): Monthly ASHI

CPR/AED and Adult First Aid Training at the Ganado Fire Station for the Community. Eleven (11) students completed and passed the training.

2. February 12, 2024 (9am to 1pm): Monthly Fire Safety and Extinguisher Training for the Community members. Eight (8) students completed and passed the training. 2. Exhibit C shows the summary of the different types of Incidents for each month and end of the Year 2023. D. ACCOMPLISHMENTS: 1. FIRE DISTRICT

a. March 5, 2024, at 6pm: Monthly Regular Fire Board Meeting (for January 2024) held at the Ganado Fire Station Training Room.

E. MAINTENANCE

1. Ganado Fire Station - Lt. Peshlakai is the custodian for Station 1 Building and Apparatus: a. Apparatus assigned to Station One:

1. Staff One (2000 2500 Suburban) 2. Utility 20 (2007 3500 Pickup Truck) 3. Brush 10 (1995 H1 Hummer) 4. Attack 10 (Type 6 Fire Truck) 5. Rescue 10 (2002 Ford Ambulance Unit) b. Apparatus that are out of service:

1. Utility 10: Problems with the Automatic Transmission. 2. Tanker 10: PTO (Power Take-Off) gear not engaging. 3. Rescue 11: Hard start relating to the distributor system. 4. Attack 10: Engine failure and needs a new engine. 5. Tanker 12: Transmission Failure. 2. Steamboat Fire Station - Lt. Begay is the custodian for Station 2 Building and Apparatus: a. Attack 20 is assigned to Steamboat Fire Station. 3. Klagetoh Fire Station – Lt. Leonard is the custodian for Station 3 Building and Apparatus: a. Utility 11 with a portable slide-in suppression unit has been assigned to Klagetoh Fire Station.

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Fire Chief Monthly Report – February 2024

F. TRAINING for FIRE, EMS, and DISPATCH 1. In-house Fire/EMS Training:

a. February 2023 – Operational Personnel do weekly online training through Vector Solutions Software. G. ANNOUNCEMENTS ( Community Training/Presentation and Notification): 1. The next ASHI CPR and First Aid Training is scheduled for May 6 th , 2024, from 9am to 4pm (6 hours training). 2. The next Fire Safety and Extinguisher Training is scheduled for April 8 th , 2024, from 9am to 1pm (4 hours training).

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2024 Personnel Run Tally

Begay, Jeremy Cook, Chantel Personnel EXHIBIT A

Jan Feb Mar

Apr

May Jun Jul

Aug Sept

Oct

Nov Dec YTD

36

0052 0095 0093 0054 0048 0078 0066 0036

15

21

1 0

1 0

0 0

Lee. Latash

Leonard, Evander Peshlakai, Lennix Roanhorse, Marcarlo Wagoner, Johnavan Woodie, Dewayne

49 70

25 34

24 36

2

2

0

58

30

28

2

1

1

James, Brendan Explr 1

0

0111

0

0

Explorer 2 Explorer 3

0 0

M. Roanhorse Rct.1

0 0 0

0 0 1

P. Slim Rct.2

Recruit 3 - stmbt

Communications Attson, Shirlene Begay, Harriet Lee, Dionna Hobbs, Jennifer

0 0 0 0

0002 0101 0112 0115

0 0 0 0

0 0 0 0

Total for the Month Top for the Month

108

111

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

218

70

36

34

EXHIBIT B

Ganado Fire District Monthly Statistics

Oct

Year

Jan Feb Mar

Apr

May Jun Jul

Aug Sept

Nov Dec YTD

2019 149 192 103 112 127 110 157 144 107 118 125 126 1570 2020 117 90 91 96 107 114 109 97 113 114 98 101 1247 2021 108 77 93 97 102 95 83 77 79 94 70 104 1079 2022 93 83 91 72 96 106 94 110 84 127 87 72 1115 2023 113 93 109 73 107 111 129 101 101 84 102 110 1233 2024 141 125 266

Navajo Nation Police Monthly Statistics

Year 2019 2020 2021 2022 2023 2024

Jan Feb Mar

Apr

May Jun Jul

Aug Sept

Oct

Nov Dec YTD

550 533 432 469 347

61 45 50 34 35 21

45 46 31 37 22 22

44 45 41 45 30

52 44 41 37 23

46 63 42 47 35

53 39 36 48 24

43 46 35 47 29

51 44 29 42 29

36 45 39 41 30

40 35 33 31 32

35 40 22 24 32

44 41 33 36 26

43

EXHIBIT C

2024 Monthly Run Tally

Nov Dec YTD

Oct

Apr

May Jun Jul

Aug Sept

Call Description

Jan Feb Mar

Animal Rescue EMS Standby

1 1

1 0

0 1

EMS, Medical Assistance

54 65

31 25

23 40

EMS, Medical Assistance Other

EMS, MVA pedesterian EMS, MVA w/animal EMS, MVA w/Death EMS, MVA w/Injuries EMS, MVA w/o Injuries

0 0 0 3 7 5 1 0 6 0 1 1 0 0 0 3 3 7 1 1 1

0 0 0 3 5 3 0 0 5 0 0 1 0 0 0 3 1 4 1 0 1

0 0 0 0 2 2 1 0 1 0 1 0 0 0 0 0 2 3 0 1 0 4 3 0 3 1 1 1

Escort

Fire Safety & Extinguishrt Training

Fire Training

Fire, Alarm Activated

Fire, Commerical

Fire, Rubbish

Fire, Smoke Odor Fire, Smoke Showing

Fire, Structure - Residential

Fire, Vehicle Fire, Wildland

First Aid & CPR Training

Gas Emergency

Inspections

Intergovernmental Meeting

Message Delivery Motorist Assitance

23

11

12

Mutual Aid

4

0

Other

19

16

Presentations

0 6 3 2 1

0 3 2 1 0

Relay

Search & Rescue Traffic Control Training Travel Vehicle Lockout Welfare Check

32 15

16

16

8

7

Totals

141

125

0

0

0

0

0

0

0

0

0

0

266

GANADO FIRE DISTRICT _

_

P.O. BOX 718

GANADO, ARIZONA

(928)755-3424 FAX: (928)755-6330

MEMORANDUM

TO:

Fire Board Members Althea James, Board Chairperson Margaret Etcitty, Board Clerk

LaVerne Joe, Member Esther Kirk, Member Shindina Begay, Member

FROM: Mr. Dewayne Woodie Fire Chief DATE: April 2, 2024 SUBJECT: Ganado Fire Board Member Attendances and Term Ending Date. At the request of the Governing Board Members, I have complied the Attendance of the Governing Board Members starting from January 1, 2023, to current date. See attached document Exhibit E. Also, included is the Board Members Term ending date. If you have any question(s) regarding this memorandum, don’t hesitate to contact me.

cc: file

January 2023-January 2024 Fire Board Members Attendants

January 25, 2023 Present: Althea James, Margaret Etcitty, and Laverne Joe Absent: N/A February 28, 2023 Present: Althea James, Margaret Etcitty, and Laverne Joe Absent: N/A March 26, 2023 (Esther Kirk became a board member) Present: Althea James, Laverne Joe, and Esther Kirk Absent : Margaret Etcitty

April 26, 2023 (Shindina Begay became a board member) Present: Laverne Joe, Esther Kirk, Shindina Begay, Margaret Etcitty and

Althea James Absent: N/A

May 24, 2023 Present: Esther Kirk, Margaret Etcitty, and Althea James Absent : Laverne Joe ans Shindina Begay

June 26, 2023 Present: Laverne Joe, Esther Kirk, Shindina Begay, and Margaret Etcitty Absent: Althea James

September 20, 2023 Present: Margaret Etcitty, Laverne Joe, and Shindina Begay. Absent: Althea James and Esther Kirk.

October 25, 2023 Present: Althea James, Margaret Etcitty, Laverne Joe, and Esther Absent : Shindina Begay

November 29, 2023 Present : Margaret Etcitty, Laverne Joe, and Esther Kirk Absent : Althea James and Shindina Begay

December 27, 2023 Present: Althea James, Margaret Etcitty, Laverne Joe, and Esther Kirk Absent : Shindina Begay January 31, 2023 Present : Althea James, Margaret Etcitty, Esther Kirk, and Laverne Joe Absent: Shindina Begay

NAMES

NUMBER OF MEETINGS ATTENDED

PERCENTAGE OF ATTENDANTS

8/11

88%

ALTHEA JAMES TERM ENDING DECEMBER 1,2026 MARGARET ETCITTY TERM ENDING DECEMBER 1, 2024 LAVERNE JOE TERM ENDING DECMBER 1, 2024 ESTHER KIRK TERM ENDING APRIL 15, 2024 SHINDINA BEGAY TERM ENDING APRIL 15, 2024

10/11

91%

10/11

91%

8/9

89%

4/8

50%

Ganado Fire District

New Business

Agenda Item #6. A

TO:

Governing Board Members

FROM:

Quintarra Roanhorse, Administrative Assistant

APPROVED BY:

Dewayne Woodie, Fire Chief

SUBJECT:

February 2024 – Monthly Financial Report

DATE:

March 3, 2024

No attachments are available for review. The monthly financial reports for February 2024 are completed and February’s reconciliations are completed for the Bank of America Account but are lacking necessary reports that the board is required to review before approval of the financial reports. Apache County Treasurer’s office is aware of this issue and was supposed to send updated reports to the district, which the district has yet to receive. Chief Woodie has consulted with Jim & Triscia Saunderis about issues with the National Bank of Arizona’s ending balance for January 2024 and also the beginning balance for February 2024. It was reminded to be tabled until next Regular Board Meeting.

STAFF RECOMMENDATION: Staff recommend tabling the financial reports for February 2024 until all reports have been received by the district administrative assistant and have been added to the board’s board packet.

LEGAL REVIEW: N/A

FINANCIAL IMPACT: N/A

SUGGESTED MOTION: I move to table the financial reports for February to next regular board meeting.

Call to the

public

Adjournment